The Boroondara Volunteer Resource Centre is advertising this role on behalf of Kew Toy Library.
Tasks & Responsibilities
- Bendigo Bank account signatory and preparation and processing of payments.
- Payments are fortnightly, any urgent payments or committee expense reimbursements to be advised via WhatsApp.
- Note all grant purchasing was agreed in FY20 to go via the Coordinator’s Visa debit card to reduce Bendigo Bank (BB) payment set up and processing by the Committee.
- Double check bank details and amounts when preparing payments. Email communication to President or Vice President, when completed for 2nd authorisation.
- Match payments in BB via bank reconciliation in Quickbooks.
- Bank excess petty cash as required, enter banking amount in SETLS.
- Track invoice payments and grant fund spending, update and reconcile grant purchase allocations.
- Reconcile and manage on a monthly basis via the Visa debit statements.
- Grant allocation to be provided by the Toy Library Coordinator, and signed off by the Grants Officer.
- Process and reconcile visa debit statements directly in Quickbooks.
- Reconcile bank accounts monthly, to match to SETLS reports and banking of cash deposits (ideally move to cashless) for membership income.
- Providing reporting and letters of confirmation to the Grants Officer as required and invoice documentation as required.
- Processing of payroll on a fortnightly basis in Quickbooks and submission of PAYG and superannuation lodgement and payments on a quarterly basis.
- Fortnightly payroll ending on Sundays, usually paid on the following Tuesday and loaded into Bendigo Bank.
- Lodge ATO payroll each fortnight (One Touch Payroll via KeyPay in Quickbooks).
- Workcover certification - submit annual wageroll certification for prior year to June, new premium finalised issued based on certification.
- Quarterly submission for PAYG and Super Clearing House are Jul/Oct/Jan/Apr
- Set up payments for fortnightly payroll and quarterly PAYG and Super and send to the Vice-President for 2nd authorisation.
- Review employee award payment rates under the Social, Community, Home Care and Disability Services Industry Award 2010 [MA000100] as required, update Quickbooks as necessary (Revised 1 July & 1 December).
Note: You will need to be a resident of Victoria to express interest in this volunteer position.
Express interest